Join the Committee

Joining a local sporting club committee is a great way to give back to the community, support players and volunteers, and help shape the future of the club. Committee members have the opportunity to contribute their skills, ideas and experience while building new friendships and developing valuable leadership and teamwork skills.

You don’t need to have any formal experience in business or on a committee. If you have ever coordinated a holiday, tracked your own spending, planned a birthday party, played DJ at a friend’s house, or wrangled kids in the morning to make it to school on time… there is something you can contribute! If you are proactive and have a passion for the sport of figure skating, then we’d love to have you on board.

Each Committee Member is required to attend meetings that are held a minimum of 4 times a year. Typically the Committee will convene one meeting per month. Upcoming events and competitions may necessitate more discussion and alternatively a quiet period may reduce the need for the committee to call meetings as frequently.

We understand everyone is busy, so meetings are usually convened online via video conference at a day and time chosen by the committee members.

Different positions have different requirements and you can read more in the position descriptions below.

Committee members are expected to assist in the planning and running of the club competitions and events as well as fulfilling the duties of their appointed role.

Position: President
Reports to: Club Members
Works with: Committee, coaches, volunteers, players, members and relevant sporting organisations

Position Purpose

The President provides leadership and direction to the club and its committee, ensuring the club operates effectively, maintains a positive culture and works towards its strategic goals. The President acts as a key representative of the club and supports the committee to make decisions that are in the best interests of members and the wider community.

Key Responsibilities

• Provide strong and positive leadership to the club and committee.

• Chair committee meetings and ensure meetings are conducted fairly and effectively.

• Work with the committee to establish priorities, goals and plans for the club.

• Encourage participation, teamwork and open communication among committee members and volunteers.

• Represent the club at meetings, functions and events with sporting associations, councils and other community organisations.

• Support the development of a welcoming, inclusive and respectful club culture.

• Ensure the committee understands and fulfils its governance and legal responsibilities.

• Assist with resolving issues or conflicts in a fair and constructive manner.

• Support coaches, volunteers, players and members where appropriate.

• Work with other committee members to ensure the club's facilities, finances, programs and activities are managed effectively.

• Promote the club within the local community and encourage new members and volunteers.

• Ensure appropriate policies, procedures and risk-management practices are in place and followed.

• Work with the Secretary and Treasurer to ensure important club matters are properly recorded and managed.

• Provide continuity, guidance and support to the incoming President and committee.

Skills and Attributes

The President should demonstrate:

• Leadership and sound decision-making skills.

• Good communication and interpersonal skills.

• Integrity, fairness and accountability.

• The ability to work collaboratively with volunteers and committee members.

• A commitment to the club, its members and the local community.

• The ability to manage disagreements professionally and constructively.

• An understanding of good governance and responsible club management.

• Enthusiasm for the sport and a willingness to contribute time and energy to the club.

Time Commitment

The role requires attendance at regular committee meetings, club events and relevant sporting or community meetings, together with additional time as required to address club matters between meetings.

Success in the Role

Success will be demonstrated by a well-functioning committee, positive relationships between members and volunteers, effective club governance, strong participation and engagement, and a positive and sustainable future for the club.

Position: Secretary
Reports to: Club President and Committee
Works with: Committee members, members, coaches, volunteers, sporting associations, local council and other stakeholders

Position Purpose

The Secretary is responsible for supporting the effective administration and governance of the club. The Secretary ensures that committee decisions, meetings, correspondence, records and important club information are properly managed and communicated. The Secretary works closely with the President and other committee members to ensure the club meets its obligations under its constitution, relevant legislation and sporting-body requirements.

Key Responsibilities

Committee and Meetings

• Prepare agendas in consultation with the President and committee.

• Provide notice of committee and general meetings in accordance with the club's rules.

• Attend and take accurate minutes of committee and general meetings.

• Record decisions and actions arising from meetings and follow up outstanding actions.

• Distribute minutes to committee members within an appropriate timeframe.

• Maintain a calendar of important club meetings, events and governance deadlines.

• Assist with preparing and coordinating the Annual General Meeting.

Administration and Records

• Maintain the club's official records, correspondence and governance documents.

• Maintain an organised electronic and/or physical filing system.

• Manage incoming and outgoing correspondence on behalf of the club.

• Maintain current contact details for committee members and relevant organisations.

• Ensure important club documents are accessible to authorised committee members.

• Maintain appropriate records of policies, procedures, meeting minutes and committee decisions.

Governance and Compliance

• Support the committee to understand and meet its governance responsibilities.

• Ensure required information is lodged with Consumer Affairs Victoria.

• Assist with maintaining the club's details on the Consumer Affairs Victoria system.

• Ensure the club's constitution, policies and procedures are followed.

• Keep the committee informed of important governance deadlines and requirements.

• Maintain confidentiality when dealing with sensitive club information.

• Ensure conflicts of interest and other governance matters are appropriately recorded and referred to the committee.

Communication

• Act as a central point of contact for club correspondence.

• Communicate committee decisions and information to members and stakeholders as authorised.

• Liaise with the relevant state or national sporting organisation where required.

• Liaise with council, facility managers and other community organisations on behalf of the club.

• Ensure communications are professional, timely and consistent with committee decisions.

Club Support

• Work collaboratively with the President, Treasurer and other committee members.

• Assist with membership administration where required.

• Support grant applications, registrations, permits and other administrative processes where appropriate.

• Assist with the preparation of reports for committee and general meetings.

• Help ensure there is a smooth handover of records and information to future committee members.

Skills and Attributes

The Secretary should demonstrate:

• Strong organisational and administrative skills.

• Good written and verbal communication.

• Attention to detail and accurate record keeping.

• Reliability and the ability to meet deadlines.

• Confidentiality, integrity and discretion.

• The ability to work collaboratively with volunteers and committee members.

• Basic computer and document-management skills.

• A willingness to learn about club governance and relevant legislation.

• A positive and professional approach to dealing with members and stakeholders.

Key Relationships

The Secretary works particularly closely with:

• President – to coordinate meetings, agendas, correspondence and governance matters.

• Treasurer – to coordinate relevant financial and administrative documentation.

• Committee – to record decisions, actions and responsibilities.

• Coaches and volunteers – to support effective communication and administration.

• Members – to provide appropriate information and communication.

• Sporting organisations and council – to manage external correspondence and administrative requirements.

Time Commitment

The role generally requires attendance at regular committee meetings and the AGM, preparation and distribution of meeting papers and minutes, management of correspondence, and completion of administrative and compliance tasks between meetings. The workload may increase around registration periods, competitions, grants, major events and the AGM.

Personal Responsibilities

As a committee member and office holder, the Secretary should act with care and diligence, in good faith and in the best interests of the club.

Success in the Role

Success will be demonstrated by:

• Accurate and timely meeting minutes and records.

• Effective communication between the committee and members.

• Important governance and compliance deadlines being met.

• Club records being organised, secure and accessible to authorised people.

• Clear tracking and follow-up of committee decisions and actions.

• A well-organised AGM and committee meeting process.

• A positive working relationship with the President, Treasurer and wider committee.

• A smooth administrative handover to future committee members.

Position: Treasurer
Reports to: Club President and Committee
Works with: Committee members, Secretary, members, volunteers, bank, sporting organisations and relevant government bodies

Position Purpose

The Treasurer is responsible for overseeing the financial management of the club and providing the committee with accurate, timely and understandable financial information. The Treasurer ensures club funds are managed responsibly, financial records are maintained appropriately and the club meets its financial and reporting obligations.

The Treasurer supports the committee to make financially responsible decisions that promote the club's sustainability and best interests.

Key Responsibilities

Financial Management

• Maintain oversight of the club's financial position and cash flow.

• Ensure all income and expenditure is accurately recorded.

• Monitor the club's bank accounts and financial transactions.

• Ensure payments and expenses are properly authorised in accordance with the club's rules and financial procedures.

• Ensure invoices, receipts, bills, bank statements and other financial records are retained.

• Reconcile bank accounts regularly.

• Monitor outstanding payments and amounts owed to the club.

• Ensure club funds are deposited promptly and securely.

• Maintain appropriate financial controls to protect the club's assets.

Budgeting and Financial Planning

• Prepare an annual budget in consultation with the committee.

• Monitor actual income and expenditure against the approved budget.

• Identify significant variations and bring them to the committee's attention.

• Provide financial advice to the committee when considering projects, purchases, fees or other significant expenditure.

• Assist the committee with long-term financial planning and sustainability.

• Monitor the club's ability to meet current and future financial commitments.

Financial Reporting

• Prepare regular financial reports for committee meetings.

• Provide the committee with an up-to-date summary of income, expenditure, assets, liabilities and cash position.

• Explain significant financial variations or issues to the committee.

• Prepare the club's annual financial statements.

• Present financial information to members at the AGM as required.

Compliance and Governance

• Ensure the club's financial practices comply with its constitution, policies and approved financial procedures.

• Keep the committee informed of relevant financial deadlines and obligations.

• Assist with the club's annual reporting requirements.

• Maintain appropriate records of financial decisions made by the committee.

• Ensure financial information is available to authorised committee members when required.

Banking and Payments

• Maintain appropriate banking arrangements on behalf of the club.

• Ensure authorised signatories are current.

• Process or oversee payments that have been properly approved.

• Ensure appropriate separation of financial responsibilities and authorisations.

• Monitor electronic banking and payment arrangements.

• Report any unusual or unauthorised transactions to the President and committee promptly.

Fundraising, Grants and Income

• Monitor income from memberships, registrations, fundraising, sponsorships, events and other activities.

• Ensure fundraising income and expenses are properly recorded.

• Assist with financial components of grant applications and acquittals.

• Monitor grant funding to ensure money is used for its approved purpose.

• Provide financial information to sponsors or funding bodies where required.

Membership and Fees

• Monitor membership income and outstanding fees.

• Ensure payments received are accurately recorded and reconciled.

• Provide financial information to assist the committee when reviewing fee structures.

Committee Responsibilities

The Treasurer should:

• Attend and actively participate in committee meetings.

• Provide clear financial reports at each committee meeting.

• Raise financial risks or concerns promptly.

• Ensure significant financial decisions are referred to the committee for approval where required.

• Work collaboratively with the President and Secretary.

• Maintain confidentiality regarding the club's financial and personal information.

The Treasurer is an important part of the committee but will not be expected to make major financial decisions alone. Financial governance is a committee responsibility, with the Treasurer providing financial oversight, information and advice.

Skills and Attributes

The Treasurer should demonstrate:

• Good financial and numerical skills.

• Strong attention to detail.

• Integrity, honesty and accountability.

• Good organisational and record-keeping skills.

• The ability to understand and explain financial information.

• Confidence using spreadsheets and accounting or bookkeeping software.

• Good communication skills.

• The ability to meet deadlines.

• A willingness to ask questions and seek professional advice when necessary.

• A commitment to the club and its members.

Formal accounting qualifications are not necessarily required for a small local sporting club, provided you have the skills and capacity to perform the role and can obtain appropriate professional assistance when required.

Time Commitment

The role generally requires attendance at regular committee meetings, preparation of financial reports, monitoring of transactions and payments, bank reconciliations and other financial administration throughout the year. Additional time may be required around the end of the financial year, AGM, grant applications, major fundraising activities and periods of high club expenditure.

Success in the Role

Success will be demonstrated by:

• Accurate and up-to-date financial records.

• Regular and understandable financial reporting to the committee.

• The club operating within its approved budget wherever possible.

• Appropriate controls over club money and expenditure.

• Financial obligations and reporting deadlines being met.

• The committee having a clear understanding of the club's financial position.

• Financial risks being identified and addressed promptly.

• Annual financial statements being prepared and presented appropriately.

• A financially sustainable club with adequate funds to support its sporting activities.

Position: Competition Convenor
Reports to: Club President and Committee
Works with: Coaches, skaters, officials, volunteers, competition and event organisers, facility managers and the relevant sporting association (ISA and ISV)

Position Purpose

The Competition Convenor is responsible for the effective organisation and coordination of club competitions, events and ISV test sessions. The role ensures participants are appropriately entered, fixtures and venues are communicated, game-day requirements are coordinated, and competition rules and requirements are understood and followed.

The Competition Convenor acts as the key link between the club, its teams and the relevant competition organiser or governing body.

Key Responsibilities

Event Administration

• Coordinate entries and confirm participant eligibility requirements are met.

• Maintain an up-to-date record of participants, divisions and event requirements.

• Obtain and distribute event fixtures, draws and schedules.

• Monitor fixture changes and cancellations.

• Communicate relevant event information promptly to coaches, participants and committee members.

• Maintain a central event calendar for the club.

Fixtures and Venues

• Liaise with rink management regarding facility availability.

• Ensure participants are aware of venue access arrangements, opening times and relevant facility requirements.

Event-Day Coordination

• Ensure all parties understand their event responsibilities.

• Coordinate officials where this falls within the club's responsibility.

• Ensure appropriate equipment is available.

• Coordinate event volunteers where required.

• Monitor issues arising during events and escalate significant matters to the appropriate committee member.

• Assist with managing event disruptions in accordance with rules and club procedures.

Competition Rules and Compliance

• Maintain an understanding of the relevant competition or event rules, regulations and procedures.

• Ensure coaches and players are aware of important competition requirements.

• Monitor participant eligibility, registrations and other requirements where applicable.

• Ensure participant lists, scores, results and other required information are submitted correctly and on time.

Communication

• Act as the main competition/event contact for the club.

• Maintain regular communication with coaches and participants.

• Communicate event updates to participants, parents, coaches and members where appropriate.

• Ensure important event information is communicated through the club's approved communication channels.

Results and Records

• Ensure competition results are recorded and submitted as required.

• Maintain records of fixtures, results, cancellations and changes.

• Keep records of event correspondence and significant decisions.

• Provide event reports to the committee when requested.

Postponements and Cancellations

• Monitor venue and other factors that may affect scheduled events.

• Follow the event procedures for postponements and cancellations.

• Communicate confirmed changes promptly to affected participants and volunteers.

Working With Coaches and Team Managers

The Competition Convenor should support coaches by providing clear information about:

• Fixtures and venues.

• Competition rules and deadlines.

• Player eligibility and registration requirements.

• Event responsibilities.

• Officials and scoring requirements.

• Changes to fixtures.

• Results and reporting requirements.

Skills and Attributes

The Competition Convenor should demonstrate:

• Strong organisational and coordination skills.

• Excellent communication skills.

• Attention to detail.

• Reliability and the ability to meet deadlines.

• Ability to remain calm when dealing with last-minute changes.

• Fairness and impartiality.

• Good problem-solving skills.

• Ability to work with volunteers, officials, participants and parents.

• Basic computer and administration skills.

• An understanding of the club's sport and competition structure.

• A commitment to creating a positive, safe and inclusive sporting environment.

Time Commitment

The role generally requires additional activity around the beginning of the season, competition and event registration and testing, and fixture release. The Convenor should be available to respond to significant fixture, venue or event issues during the season.

The workload may increase during fixture disruption and club events, competitions and test sessions.

Authority and Decision-Making

The Competition Convenor is authorised to manage routine competition administration within the policies and procedures approved by the committee.

Significant matters should be referred to the President or committee, including:

• Disputes with participants or coaches.

• Player eligibility or disciplinary matters.

• Changes that have financial implications for the club.

• Major fixture or venue issues.

• Complaints involving player, coach, parent or official conduct.

• Matters involving child safety, member protection or serious misconduct.

Success in the Role

Success will be demonstrated by:

• Participants being appropriately registered and entered into competitions.

• Fixtures and changes being communicated accurately and promptly.

• Venues being effectively coordinated.

• Officials and event requirements being organised.

• Competition results and documentation being submitted on time.

• Competition rules and deadlines being understood and followed.

• Coaches receiving the information and support they need.

• Competition issues being identified early and escalated appropriately.

• Positive and professional relationships being maintained with Ice Skating Australia, Ice Skating Victoria, officials, other local skating clubs, coaches and participants.

• Participants having a well-organised and positive event experience.

Position: General Committee Member
Reports to: Club President and Committee
Works with: President, Vice President, Secretary, Treasurer, other committee members, coaches, volunteers, skaters, club members and community stakeholders

Position Purpose

The General Committee Member contributes to the effective governance, management and development of the club. The role involves participating in committee decision-making, supporting club activities and initiatives, representing the interests of members and helping create a positive, inclusive and sustainable sporting environment.

General Committee Members share responsibility with the wider committee for ensuring the club operates in accordance with its constitution, policies, legal obligations and the best interests of its members.

Key Responsibilities

Committee and Governance

• Attend and actively participate in committee meetings.

• Read meeting agendas, reports and other relevant information before meetings.

• Contribute constructively to discussions and decision-making.

• Vote on matters requiring a committee decision, where entitled to do so.

• Support decisions made by the committee once they have been properly determined.

• Ask questions and seek appropriate information before making significant decisions.

• Maintain an understanding of the club's constitution, policies and procedures.

• Contribute to the development and review of the club's strategic goals and annual plans.

• Ensure the club's activities remain focused on its purpose and the interests of its members.

Club Development

• Contribute ideas and initiatives that improve the club.

• Identify opportunities to increase participation and membership.

• Support the recruitment and retention of volunteers.

• Assist with developing partnerships with local businesses, community groups and other organisations.

• Support fundraising, sponsorship and grant opportunities.

• Help promote the club within the local community.

• Contribute to the development of a welcoming and inclusive club culture.

Member Engagement

• Listen to members and understand their needs and concerns.

• Encourage members to become involved in club activities and volunteering.

• Help create a respectful environment where members feel valued and heard.

• Raise significant member concerns with the appropriate committee member.

• Support appropriate processes for resolving complaints, grievances and disputes.

Supporting Club Activities

• Assist with club events, competitions, presentations, fundraising and social activities.

• Volunteer for projects or activities agreed by the committee.

• Assist other committee members when additional support is required.

• Help coordinate volunteers for specific activities where appropriate.

• Attend important club events and represent the committee when requested.

• Take responsibility for specific projects or portfolios where agreed by the committee.

Child Safety and Member Protection

Skills and Attributes

A General Committee Member should demonstrate:

• Commitment to the club and its members.

• Good communication and interpersonal skills.

• Teamwork and collaboration.

• Reliability and willingness to contribute.

• Sound judgement and common sense.

• Respect for different opinions and perspectives.

• A willingness to listen and learn.

• Integrity, honesty and accountability.

• An ability to work constructively in a volunteer environment.

• A positive attitude towards the development of the club.

No particular professional qualification is generally required. A committee is often stronger when its members bring a range of skills and experience, such as sport, administration, finance, marketing, fundraising, coaching, community engagement, legal knowledge, governance or event management.

Time Commitment

The role generally requires attendance at regular committee meetings, participation in committee activities and involvement in selected club events or projects throughout the year.

The expected commitment should be agreed with the committee and should be realistic for a volunteer. Specific projects or portfolios may require additional time during particular periods of the season.

Success in the Role

Success will be demonstrated by:

• Regular and constructive participation in committee meetings.

• Decisions being made in the best interests of the club.

• Positive contribution to the club's strategic direction and development.

• Good relationships with members, volunteers and other committee members.

• Active support for club activities and initiatives.

• Responsible and ethical behaviour.

• Appropriate management of conflicts of interest.

• Contribution to a safe, inclusive and welcoming club culture.

• Helping the club remain financially and operationally sustainable.

At the AGM held each year (usually May), all positions are declared vacant and a new committee is elected. Members will be asked to submit nominations for members to fill these roles prior to the meeting.

Throughout the year positions may become vacant if committee members resign and these will need to be filled, so you may nominate at any time.

If you are ready to nominate, please click the button below!